HVAC HR Tips for small businesses

Top 5 HR Tips for Small HVAC Businesses


When it comes to having HR support, if you’re a small business than you either outsource some of those functions or you yourself wear the HR hat in your business. Most business owners understand the importance of building a happy and safe work environment for their employees.

However, there are many aspects to the rules when it comes to HR. It is critical to take the right approach when it comes to instituted work rules and following best HR practices. Utilize the tips below as a starting point.


1. Employment Law

When it comes to employment laws, HVAC businesses need to fully understand and adhere to the labor laws in their respective state as well as OSHA laws. Regulations cover close to every aspect of employment from hiring, retaining to terminating employees.

Another important aspect to a business’s HR practices is to fully understand federal laws as well. You don’t need to be an expert but you should certainly be well aware of all the employment laws that apply to your business.


2. Payroll Management

If you’re a serious business owner than you should already be using a system like QuickBooks to manage your payroll. You may also utilize payroll services such as ADP to manage your payroll. Payroll management is very important because you must make sure that employee taxes are properly being withheld.

It is also your responsibility as a business owner to ensure that your employees are paid on time. Your company must comply with all the rules and laws for how employees are classified such as exempt vs. non-exempt.


3. Employee Documentation & Personal Employee Files

You should establish a good practice of creating an employee file for each of your employees. Also find out what pieces of information will be critical to have on file. Be sure to keep all employee files in a secure location. If you have personal information such as social security numbers and other pieces of highly sensitive information, you must keep files locked away.

Keeping proper documentation for any incident that occurs is very important. Think about it this why, if there is ever a legal situation that arises you want to be sure that you have things appropriately documented. You truly will never know when you may need to defend yourself and your businesses practices in a court of law.


4. Hire Good People

You must understand that you will be faced with situations in your career when a difficult hiring decision will need to be made. Someone with less experience and knowledge may end up becoming an all star on your team because you gave that person a chance. That same individual may demonstrate an ability to think through critical situations and solve problems that come their way.

They may also find that same person has a can do attitude. You would be surprised at what someone can accomplish who has the grit and perseverance to succeed in their work. Build a culture where you nurture employees to grow into their role as well as potentially offering opportunities for advancement. Find out the desires and goals of each of your employees. Some folks may be content at where they are in their career while others may like to be challenged.


5. Create an Employee Handbook

No matter how big your HVAC business is you should certainly have an employee handbook. An employee handbook should outline your expectations as a business owner as well as your administrative operating procedures and company policies.

Be sure to have all of your employees sign the handbook acknowledging that they received and understand all of information contained within the handbook. HVAC business owners will typically also include safety related materials in their employee handbooks as well.

If you’re a small HVAC business wondering what sort of human resources support or materials you should have available. Follow the 5 tips listed above and you will be well on your way to creating a great company culture.

As a business owner, you must always maintain a high level of professionalism when dealing with your employees. This is very important as it sets the right expectations for your employees as well as establishes what you are willing to tolerate.



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